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Sourcing

Know what to buy, from whom and when

Prodyflow turns stock, incoming goods and sales into a replenishment list with order-by dates, supplier terms and purchase drafts. Sourcing orders follow the goods up to the warehouse.

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Replenishment
T-SHIRT-M-BLKMOQ 50Order today
BOX-30X20MOQ 50This week
CANDLE-200MOQ 50Later
Order byNov 4
Create purchase drafts
Sourcing
S-0231FoxStudio LtdReceived
S-0232Kraft & CoPartial
S-0233Atelier 9Expected
Label
S-0232 · 3 / 5
Stock forecast
SalesForecast
Runs outMUG-WHT · 3 weeksUrgent

Replenishment list

What to order today, this week or later.

Stock forecast

3, 6 or 12 months per product.

Supplier terms

Price, MOQ, pack size and lead time.

Sourcing orders

From the order to the goods receipt.

Replenishment

A list of what to order, by urgency or by supplier

The replenishment list groups what needs ordering into order today, this week and later. Switch to the supplier view to see one order per supplier, with the quantity rounded up to the minimum order quantity or the pack size.

The lead time can be set by hand or estimated from earlier purchases and, for made products, from the production steps. Select the lines and create purchase drafts in one click, ordered from the preferred or the cheapest supplier.

  • Grouped by urgency or by supplier
  • MOQ and pack size applied
  • Order-by date from the lead time
  • Purchase drafts in one click

Sourcing orders

From the order to the shelf

A sourcing order records what you buy from a partner. It can be completed in several deliveries, with deadlines, and the goods are collected into the warehouse as they arrive.

Print product and box labels, add a courier tracking code or a delivery label, export the items to xlsx and create the invoice, all from the same order. The same page also covers production runs and the materials they use.

  • Partial deliveries and deadlines
  • Product and box labels
  • Tracking code and delivery label
  • Invoice and xlsx export

Sourcing

Purchasing starts from the stock, not from a guess

The numbers decide

Stock, incoming goods, the monthly sales and the minimum stock give the quantity to order for each product.

The supplier's rules count

The minimum order quantity and the pack size are applied, and the lead time sets the date you have to order by.

One chain to the warehouse

A purchase draft becomes a sourcing order, the goods arrive in the warehouse, and the invoice and the cost show up in finance.

Suppliers and forecast

Supplier prices, catalogs and a forecast

Each product can have several suppliers with their own price, currency, minimum order quantity, pack size and procurement time, and one of them preferred. Supplier catalogs import on a schedule.

The stock forecast shows for 3, 6 or 12 months what runs out, what falls below the minimum and what moves slowly, with an 80% band and a reliability mark.

  • Several suppliers per product
  • Preferred supplier
  • Supplier catalogs on a schedule
  • 3, 6 and 12 month forecast

More features

What else helps the buyer

Six features for everyday purchasing.

Cover months

See how many months the stock covers for each product.

Slow movers

The forecast flags the products that sit.

Estimated lead time

Learned from earlier purchases and from the production steps.

Partners

Suppliers and customers live in the same contact database.

Spending

See what you spend by category and by partner, with the unpaid amount.

Production link

The missing materials of a production run become a purchase draft.

Getting started

Four steps to your first purchase

Start with the products you reorder most.

Add suppliers

You enter each product's supplier, price, MOQ and lead time.

Set the minimum

You set the minimum stock, and the forecast starts to learn.

Review the list

You open the replenishment list and select what to buy.

Create the drafts

You create purchase drafts and follow the goods in.

Before and after

From guessing to a list

Ordering by gut feeling

  • You check stock in a spreadsheet
  • You look up the supplier's MOQ in an email
  • You notice a shortage when it is too late
  • You do not know the lead time
  • Goods receipt is a separate process

With Prodyflow

  • The list shows what to order today
  • MOQ and pack size are applied for you
  • The forecast warns months ahead
  • The lead time is estimated
  • The sourcing order ends in the warehouse

Frequently asked

What people ask most about sourcing

What is the replenishment list?

A list of the products that need ordering, with the quantity, the supplier and the date you must order by, grouped by urgency or by supplier.

How is the quantity calculated?

From the stock, the incoming goods, the monthly sales and the minimum stock, then rounded up to the minimum order quantity or the pack size.

How is the lead time known?

You can set it per supplier, or the system estimates it from earlier purchases and from the production steps.

What is a sourcing order?

A record of goods you buy from a partner or take in from production, with deliveries, deadlines, labels and the invoice.

Can goods arrive in several parts?

Yes. A sourcing order can be completed in several deliveries.

Can I have several suppliers for a product?

Yes, each with its own price and terms, and one marked as preferred.

How does the forecast work?

It shows the expected sales and the end stock for 3, 6 or 12 months with a reliability mark, and flags what runs out or sits.

How do I start?

In the free trial you add a supplier to a product, set the minimum stock and open the replenishment list.

Keep exploring

Related areas

Order before it runs out

See what to buy today and turn it into purchase drafts. Start the free trial.

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