Prodyflow

CRM and customer support

Every customer, conversation and problem in one place

CRM ties customer data to orders, tickets and the shared inbox, and AI suggests reply drafts. The team sees everyone’s history.

14-day free trial. No credit card required.

Tickets
#2041Where is my parcel?New
#2040Return requestIn progress
#2038Invoice copyClosed
Customer12 orders · 2 tickets

CRM

A customer is not scattered data

One customer, one profile

The customer card gathers orders, returns, tickets and messages, so anyone who picks up the phone sees the history.

Mail for the team

The shared inbox brings Gmail and IMAP accounts into the team workspace. Mail is tied to the customer and can become a ticket.

Flows, not lists

CRM pipelines with custom fields and statuses track deals, and problem categories track order issues.

Customers and pipelines

The customer’s whole story

A rich customer database with order history, statistics and preferences. With pipelines that have custom fields and statuses, sales follows deals from first contact to a repeat purchase.

Customer checks screen suspicious orders, and partner catalogs and imports keep supplier and partner data in order.

  • Customer database with order history
  • CRM pipelines with custom fields and events
  • Customer checks
  • Partner catalogs and imports

Tickets and inbox

No email gets lost

The built-in ticketing works with problem categories and a status flow. The shared inbox turns Gmail and IMAP mail into tickets, assigns them to a colleague and ties them to the customer.

AI triage classifies incoming messages and suggests a reply draft that you approve. The reply goes out in the right thread.

  • Tickets with categories and assignment
  • Shared inbox with Gmail and IMAP
  • AI triage and reply drafts with approval
  • Workflows for repeating cases

Problems and returns

No issue stops halfway

Order problems and shipping issues are tracked with categories and a resolution flow. A return lives tied to the customer card, so support sees the full picture.

Knowledge base articles help answer fast, and tasks and events remind you of what is still open.

  • Order problem tracking with a resolution flow
  • Returns tied to the customer card
  • Knowledge base articles
  • Tasks and events with reminders

Customer 360°

Orders, tickets, messages and statistics in one profile.

Shared inbox

Gmail and IMAP mail for the team, attached to customers.

Tickets and flow

Categories, assignment and a status flow.

AI reply draft

A suggested reply that you approve.

More features

What else helps support

Six features for everyday handling.

Custom fields

Add your own fields to customers and deals, which can be filtered and reported.

Automatic customer statuses

A status is set automatically when your rules are met: orders, amount spent, recent activity.

Partners and suppliers

Partners, suppliers and customers live in the same database.

Notifications

The team is notified of new tickets and assignments.

Saved views

You filter ticket and customer lists with saved and pinned views.

Permissions

You set per role who sees and edits what.

Before and after

From scattered mail to one picture

Scattered handling

  • Mail sits in personal inboxes
  • You cannot see the customer’s history
  • Tickets are in a spreadsheet
  • Returns are a separate list
  • You write every reply from scratch

With Prodyflow

  • Mail is in the shared inbox
  • The customer card shows the whole history
  • Tickets run in a flow with categories
  • Returns are tied to the customer
  • AI suggests a reply draft

Getting started

Four steps to one customer picture

You can start from your existing mail.

Connect the inbox

You connect a Gmail or IMAP account to the shared inbox.

Categories

You add ticket and problem categories and statuses.

Import customers

You bring in customer data and set the custom fields.

Assign the team

You set permissions and assignment.

Frequently asked

What people ask most about CRM

What does the customer card do?

It gathers a customer’s orders, tickets, messages and statistics in one profile.

How does the shared inbox work?

Mail from Gmail and IMAP accounts shows up in the team workspace, tied to customers and convertible to tickets.

Is there a ticketing system?

Yes, with problem categories, assignment and a status flow.

What is the AI for?

AI triage classifies messages and suggests a reply draft that you approve before it goes out.

Are there sales pipelines?

Yes, with custom fields, statuses and events.

Does it handle returns and problems?

Yes. A return lives tied to the customer card, and order problems are tracked with a resolution flow.

Can customers be grouped automatically?

Yes. A status is assigned when the rules you set are met, for example the number of orders, the amount spent or the recent activity. A status can also switch off cash on delivery or block the customer.

How do I start?

In the free trial you connect the inbox, add the categories, and start handling tickets.

Know every customer

Give your team one shared view of every customer. Start the free trial.

Get started View pricing

14-day free trial. No credit card required.